Safe Schools

St Raphael is committed to providing a safe and healthy school environment for its students and staff. There are several policies and protocols in place to ensure your child’s safety and wellness while attending school. Please see below to familiarize yourself with our various guidelines and procedures.

School Security/Visitor Protocol

All elementary schools in the HCDSB have implemented the front door buzzer and security camera protocol. In order to gain entry to the school during the regular school day, we require that visitors and volunteers enter through the front doors of the school by buzzing into the office, whereupon you will be asked your name and reason for your visit. Office staff will then activate the door and permit your access. We ask that you proceed to the office to sign in and collect a visitor’s badge.

Please note that signing in does not provide general admission to visit classrooms or other school locations. Such permission is obtained through a teacher and/or school administration.


Volunteers are required to have on file at the school a current Criminal Reference Check with a Vulnerable Sector Screening before they can volunteer at any school. If you have a Criminal Reference Check on file, you are required to fill out and sign a Declaration on an annual basis.

Our Board’s Safe Schools policy requires that all volunteers have on file with the school a current Criminal Reference Check with a Vulnerable Sector  Screening before they volunteer at any school.  New volunteers must submit a Police Records Check (dated within one year).  If you have an existing Criminal Reference Check on file in the school office, you must submit a Volunteer Criminal Offence Declaration Form. You may obtain this from the school office.

If you are interested in being a Parent Volunteer in 2016 – 2017 and you have not received an application for a Police Records Check, please let the office know and we will be pleased to send a copy home with your child. We thank the parents who have already submitted the appropriate forms to the office.

Fire Safety

Bright yellow signs in all areas of the school indicate the closest and alternate exits in case of a fire. There will be three fire drills held in the fall term and three in the spring term. Students will leave the building as instructed following an Emergency Evacuation Plan approved by the Burlington Fire Department. Your child must wear shoes at all times while in the school so that in the event that the school must be evacuated their feet will be protected.

Lock Down

Lock Dock Procedure is practiced twice per year – once in the fall and once in the spring. The students remain in an instructional area until lock down is completed and the location and safety of all students is verified. Lock down means that there is eminent danger in the vicinity. It means there is a person(s) in the school area that may be a threat to the safety of children, teachers and persons inside the school.

Use of Electronic Devices

In the interest of student safety you are not permitted to use electronic communication devices in the school unless indicated as a need by your teacher for school related activities.  Students may carry these devices with them to the property but the devices must be turned off while on school property and left in student lockers in their back-packs.  Any unauthorized use of photographic, video, audio or other electronic communication devices is strictly prohibited on all School Board property and during any school related event.

School Emergency Closure

When emergency conditions exist, such as inclement weather, school plant shutdown due to heating failure, etc., the health and safety of our children is our prime consideration. Notification of school closure during winter storms, etc. will be on the Halton Catholic District School Board website (, HSTS website ( and by television/radio commencing at 6:30 a.m. on the following media outlets:

CHCH TV Morning Show          CITY TC/CP24          CHFI (98.1 FM)

Y108 (107.9)          Fresh FM (95.3 FM)          Virgin Radio (99.9)

KLITE FM (102.9 FM)                CLASSICAL 96.3      EASY ROCK 97.3

CBC Radio 2 (99.1 FM)          CIMJ (106.1 FM)  CFRB (1010 AM)

CHML (900 AM)       CJOY (1460 AM)       680NEWS (680 AM)

CKOC (1150 AM)           ZOOMER RADIO (740 AM)

If for some reason there is an early school closing, your child will be dismissed in the manner you have indicated on the Emergency School Closure Form. If you do NOT submit an Emergency School Closure Form to the school, your child will not be released until you arrive.

Health and Wellness

 If a student is sick:

  1. Please stay at home. It will be hard for the student to do school work. Others may become infected.
  2. Remember if a student is too ill to go out at recess, he/she is too ill to be at school. Please allow him/her to rest at home.
  3. Remember if a student becomes ill or injured at school, he/she is to let the classroom teacher know. The office staff will contact the parents/guardian.


We cannot dispense medication of any kind unless we have signed authorization by the parent, directions to be followed, and medication provided in a properly labelled container stored in a clear zip-lock bag. For safety reasons, students should not have medication at school without following the above outlined procedures. Should your child require medication to be administered at school, please contact the office for the appropriate forms. The only exception to this requirement is for children who must carry medication because of life-threatening allergies (see below).


School staff are not allowed to administer medicine (not even Advil or Tylenol) without signed permission from the parent.  The form is called Request and Consent for the Administration of Prescribed Medication (Form HC-1).  The forms can be picked up from the main office.

If medicine is brought to school, the student needs to:

  1. Keep it safe going to and from school. We do not want little children finding it.
  2. Keep it in a container that has a clear label on it.
  3. Hand it in to the office.

If a student has a life threatening allergy or medical condition, please inform the office and the teacher immediately.  Parents/Guardians must fill out a proper emergency form (Emergency Medications Protocol Form) which is available at the main office.  Please return all forms to the school as soon as possible.


This word describes a serious type of reaction someone may have when allergic to something.  These reactions can be fatal to the person who is severely allergic. The most common allergic reactions experienced at school are food related.  So that everyone can be as safe as possible, we ask:

PLEASE DO NOT BRING ANY FOODS CONTAINING NUTS TO THE SCHOOL AT ANY TIME. WOW Butter OR PEA Butter should NOT come to school as an alternative please!

NO food treats are to be brought to school.  This will help safeguard the safety of the students and their classmates. Everyone’s safety and well being is our first concern.

Life-Threatening Medical Concerns

Parents and caregivers of children with life-threatening medical concerns/allergies, such as Anaphylaxis, Allergies, Diabetes and Asthma are reminded that in order to provide a safe environment for your child, we must receive updated and accurate medical information. Please notify the school and complete/update an Emergency Medications Protocol prior to September and return it to the school as soon as possible. Forms will be provided to you from the office and will be distributed as per the HCDSB protocol. For any other medical complications, request the appropriate form from the office.

We’d also like to remind parents to send peanut-free/nut-free food products to school with your children to provide a “minimized Allergen Environment” for all students, particularly those with anaphylaxis (a life-threatening medical condition that can result in death in minutes). For this same reason, we strongly discourage treats for birthdays or celebrations and monitor this very closely. We also do not allow any food or drinks on the playground for the protection of all children, especially those with allergies to bees.

REMINDER: All medications, Epi-Pens, and Allerject Injectors must be secured in the main office, as well as a second Epi-Pen or Allerject which is concealed in a fanny pack on the student

HCDSB AdministratorSafe Schools