Safe Schools

St. Luke is committed to providing a safe and healthy school environment for its students and staff. There are several policies and protocols in place to ensure your child’s safety and wellness while attending school. Please see below to familiarize yourself with our various guidelines and procedures.

School Security/Visitor Protocol

All elementary schools in the HCDSB have implemented the front door buzzer and security camera protocol. In order to gain entry to the school during the regular school day, we require that visitors and volunteers enter through the front doors of the school by buzzing into the office. Office staff will then activate the door and permit your access. We ask that you proceed to the office to sign in and collect a visitor’s badge.

Please note that signing in does not provide general admission to visit classrooms or other school locations. Such permission is obtained through a teacher and/or school administration.

Please do not enter the yard or visit the playground areas (including the Kindergarten Yard) during the school day without signing in at the office. Remember that you are a stranger to other children.

Please also note that pets are not permitted on school property with the exception of assistance dogs by prior arrangement with the Principal.

Thank you in advance for your support in keeping our students, your children, safe.


Volunteers are required to have a Criminal Reference Check with a Vulnerable Sector Screening on file at the school before they can volunteer at any school in any capacity.  If you have a Criminal Reference Check on file, you will receive and are required to sign a Declaration on an annual basis.

St. Luke Safe and Accepting Schools

Bullying Prevention: Is a whole school approach that heightens expectations for a safe, caring and inclusive, accepting school climate. It includes a shared understanding about the nature and underlying causes of bullying and its effects on the lives of individual students and the school community.

Bullying Intervention: Is a comprehensive and effective response to the bullying incident that takes into consideration all parties involved in the bullying incident. It should provide specific supports for the student who has been bullied, intervention for the student who was bullying, and strategies for responding to students who were directly observing the bullying incident.

Positive School Climate: Is the sum total of all the personal relationships and the learning environment found within the school and is a critical component of bullying prevention. A positive school climate is inclusive and accepting, regardless of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, religion, family status or disability. A positive school climate also includes the engagement of the school community, including parents, as well as the broader community. A positive school climate exists when all members of the school community feel safe, included and accepted, and actively promote positive behaviour and interactions.

Safe Schools Team: Each School must have in place a Safe Schools Team responsible for school safety that is composed of at least one student (where appropriate), one parent, one teacher, one support staff member, one community partner and the Principal. The team must have a staff chair. An existing committee can assume this rule.

St. Luke School Bully Intervention & Prevention Plan 21-22

Fire Safety

Bright yellow signs in all areas of the school indicate the closest and alternate exits in case of a fire. There will be three fire drills held in the fall term and three in the spring term. Students will leave the building as instructed following an Emergency Evacuation Plan approved by the Oakville Fire Department. Your child must wear shoes at all times while in the school so that in the event that the school must be evacuated their feet will be protected.

Lock Down

St. Luke has developed a Lock Down Procedure that is practiced twice per year – once in the fall and once in the spring. The students remain in an instructional area until lock down is completed and the location and safety of all students is verified. Lock down means that there is eminent danger in the vicinity. It means there is a person(s) in the school area that may be a threat to the safety of children, teachers and persons inside the school.

Bomb Threat

St. Luke has developed a Bomb Threat Procedure that is practiced twice per year – once in the fall and once in the spring. The students will either remain in an instructional area until bomb threat is completed or evacuate the building and the location and safety of all students is verified. Bomb threat means that there is eminent danger in the vicinity. It means there is either an external or internal threat in the school area that may impact the safety of children, teachers and persons inside the school.

School Emergency Closure

When emergency conditions exist, such as inclement weather, school shutdown due to heating failure, etc., the health and safety of our children is our prime consideration.

Notification of school closure during winter storms, etc. will be communicated via these outlets:

Board Website: (

When school transportation is cancelled and/or schools are closed due to inclement weather the Board’s website is updated as soon as this information becomes available. These updates are very visible at the top of each page of the website. Every effort is made to update the website with this information by 6:30 a.m.

Please note: If an update is not posted on the Board’s website, it signifies that school transportation and school operations are running as usual.

Television Stations:

CHTV (Morning Show), CITY TV (Breakfast Television), CP 24

FM Radio Stations:

CHFI 98.1 FM, WAVE 94.7 FM ,Y108/l07.9 FM, 95.3 FRESH FM, CLASSICAL 96.3 FM, VIRGIN RADIO 99.9 FM, 102.9 KLITE FM, EASY ROCK 97.3 FM, CBC/CBLT 99.1 FM, CIMJ 106.1 FM

AM Radio Stations:

CFRB 1010 AM, CHAM 820 AM, JOY 1460 AM, CHML 900 AM, CKOC 1150 AM, ZOOMER RADIO AM 740, AM 680NEWS

Telephone Recording at Board’s Main Switchboard:

A telephone recording will be provided through our Board’s main telephone number: 905-632-6300 or at 1-800-741-8382.

If for some reason there is an early school closing, your child will be dismissed in the manner you have indicated on the Emergency School Closure Form. If you do NOT submit an Emergency School Closure Form to the school, your child will not be released until you arrive.


We cannot dispense medication (prescription or non-prescription) of any kind unless we have consent forms signed by the parent, directions to be followed, and medication provided in a properly labelled container stored in a clear zip-lock bag. For safety reasons, students should not have medication at school without following the above outlined procedures. Should your child require medication to be administered at school, please contact the office to request the appropriate consent forms. The only exception to this requirement is for children who must carry medication because of life-threatening allergies (see below).

Life-Threatening Medical Concerns

Parents and caregivers of children with life-threatening medical concerns/allergies, such as Anaphylaxis, Allergies, Diabetes and Asthma are reminded that in order to provide a safe environment for your child, we must have updated and accurate medical information. Please notify the school and you will be provided with a Medical Emergency Protocol Package to complete. Forms will be provided to you each school year for reviewing and updating. For any other medical complications, please request the appropriate form from the office.

We’d also like to remind parents to send peanut-free/nut-free food products to school with your children to provide a “minimized Allergen Environment” for all students, particularly those with anaphylaxis (a life-threatening medical condition that can result in death in minutes). For this same reason, we strongly discourage treats for birthdays or celebrations and monitor this very closely. We also do not allow any food or drinks on the playground for the protection of all children, especially those with allergies to bees.

REMINDER: All medications, Epi-Pens, and Allerject Injectors must be secured in the main office, as well as a second Epi-Pen or Allerject which is concealed in a fanny pack on the student.

HCDSB AdministratorSafe Schools