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Weekly Update Week of January 10, 2022

A special thank you to all of our staff for all your hard work getting students online.  It is a stressful time for everyone and you have made it the success it is because of your dedication and commitment to your students.  Parents, thank you for your support and problem-solving with the technology.  We recognize many of you are also balancing your family/work life and that is not an easy task.  Students; we know you would rather be in person with your friends and we miss seeing you all every day, thank you for logging in and making the best of things.  Your engagement makes it better for all of us.

Please join us in welcoming back Mrs. Butler.  Mrs. Butler partners with Mrs. Ramirez as our DECE in kindergarten.  Welcome back Mrs. Butler!. 


Attendance is just as important now as it is for in-person learning.  Please ensure you have put in your attendance before the school day which begins at 8:40 am.   If you are having technical difficulties, please email Ms. Biso at  Our process to ensure that we are keeping our students safe is the following:

  • Attendance is taken by the classroom teacher and submitted by 9:10 am at the latest. 
  • For any unreported absences, the system sends a callout to parents/guardians
  • If we still have not heard from families, we contact parents/guardians directly
  • If we are unable to contact parents/guardians, we call the police to check on the family

Here is the link for more information on how to report your child’s absence. 


One more way we are prioritizing student safety during remote learning is by sending out reminders/refreshers on how to create a safe environment for DPA and physical education sessions.  Please refer to the attachment for physical education safety reminders. 


The province has updated the COVID-19 school and child care screener as of January 6th. The tool is more specific and provides more specific details regarding the next steps you should take.  Please refer to this screening tool anytime you are visiting the school and then of course, upon our return to in-person learning.   as well as updating COVID-19 reporting requirements for school boards and child care in January.


The Return to School Plan 2021-2022 indicated only one opportunity to request a change to the learning environment for elementary students (i.e. virtual learning to in-person learning or vice versa). The original timelines would have seen the requested changes come into effect as of Tuesday, February 22, 2022, and would have remained in effect until the end of the school year (June 2022).

Given the Province’s temporary move to Step 2 of the Roadmap to Reopening in order to help slow the spread of the COVID-19 Omicron variant, we have revised our plan to provide greater flexibility for families. We will now offer two (2) opportunities for families to request a change to learning environment for elementary students.

  1. The first opportunity to request a change in learning environment for elementary students is now available. The online request form will be open from Wednesday, January 5th until 11:59 p.m. on Friday, January 14th

The requested changes will come into effect on Monday, January 24, 2022, or once schools re-open for in-class instruction if the period of remote learning is extended.  


  • If schools resume in-person instruction on January 17th, families who wish to keep their children home until the switch occurs on January 24th will be able to access asynchronous resources for their children through their current class on the D2L platform during the week of January 17-21.  
  • Parents/guardians requesting a change for their children to the virtual elementary school (St. Clare of Assisi Catholic Elementary Virtual School) will be asked to choose whether they want to keep their children enrolled in virtual learning until the final change in Learning Environment opportunity after Easter OR until the end of the school year. 
  1. The final opportunity to request a change in learning environment for elementary students will be released after March Break. The requested changes will come into effect after Easter on Tuesday, April 19th.

Request to Change Learning Environment

If you wish to change your child’s learning environment by switching from in-class instruction to the virtual school, or vice versa, please complete the online request form below. Please complete this form ONLY if you would like to make a change to the learning environment that your child was in prior to the Christmas break. If you want your child to remain in the same learning format they were in, before the break, no further action is required.

Important notes before you complete the online form:

  • Please submit a separate form for each child.
  • You will need your child’s Ontario Education Number (OEN) to submit this request. The OEN can be found on a recent report card.
  • This online request form applies to elementary students ONLY. Requests for changes in the learning environment at the secondary school level should be sent directly to your child’s secondary school.


This online form will remain open until 11:59 p.m. on Friday, January 14, 2022.

Please direct any technical questions regarding this form to:

Next Steps

Once the online form has closed, our staff will begin to work through the rescheduling process.

  • Parents and guardians will receive confirmation of the changes to their children’s learning environment by Wednesday, January 19th.
  • The changes to your child’s learning environment will come into effect as of Monday, January 24, 2022, or once in-school instruction resumes, if it extends beyond January 24th
  • If in-class instruction resumes on January 17th, your child’s current placement (in-class or virtual) will continue to be in place for the week of January 17-21. Asynchronous instruction will be posted for students, should parents/guardians decide to keep their children home while awaiting the switch to the virtual school.

About the HCDSB Virtual Elementary School – St. Clare of Assisi Catholic Elementary School


Once we hear from the MOE about our return to in-person learning, we will communicate more information regarding pizza days.  Please be assured, that any pizza days that are missed due to the closure, we will either extend the pizza days or we will provide a full refund for those days missed.  Thank you for your patience and support.

MacLennan, LisaWeekly Update Week of January 10, 2022