Safe Schools


When emergency conditions exist, such as inclement weather, school plant shutdown due to heating failure etc., the health and safety of the children are our prime considerations.

Notification of school closure and/or bus cancellation due to winter storms will be by radio commencing at 6:30 a.m. on any local radio station.

School closure during the school day requires the implementation of a school based emergency plan. You will receive a special Emergency Closures Form in September. The information you outline on this form is used to plan for your child in the event of an emergency closure. Please fill in the necessary information and return the form to school the next day.



Students who are ill, have the flu, severe coughs and colds should be kept home from school.  Not only is it very difficult for a sick child to attend to the demands of the school day, it is also unwise to have classmates exposed to cold and flu germs.

In the event that your child becomes ill or injured at school it is imperative that we contact you or a person designated by you.  Our information file must be accurate and up-to-date.  Also, please ensure that your contact person can be easily accessed throughout the day.


Clean Air Policy

In accordance with our Board’s policy, a strict no smoking rule is enforced in all areas of our school building and school yard property at all times.  Parents’ and guardians’ recognition of this policy while on school property is greatly appreciated.

Health Conditions/Allergies

Parents are reminded that all health conditions including allergies should be reported to the school.  A school emergency plan will be developed for any student having a life-threatening allergy or condition.

Communicable Diseases

The Halton Region Health Department recommends that any child with a communicable disease must remain at home. Please consult the Public Health Department for more information.


The Immunization Act makes it mandatory for all school children to be immunized against Diphtheria, Poliomyelitis, Tetanus, Measles, Mumps and Rubella (German Measles).  Under this act, the Medical Officer of Health may order the suspension of a student for whom no official proof of Immunization or official proof of exemption has been received.

Copies of the recommended Immunization schedule are available through the Halton Regional Health Department, Communicable Disease Program website.

Administering Medication

The school staff cannot administer medication, including aspirins and Tylenol to any student without specific and written instruction from the parent.  This must include:

  • signed authorization by the parent/guardian
  • signed directions from a qualified physician (for prescribed medication)
  • a properly labeled container with name of medication, name of child and dosage

The school provides a special form for this purpose: “REQUEST AND CONSENT FOR THE ADMINISTRATION OF MEDICATION” which must be completed prior to the administration of any medication by school personnel. The child is required to come to the office for administration of medication.


Public Health Nurse

The primary role of the Public Health Nurse is to work with the school community to promote health.  As a secondary role, the Public Health Nurse is a consultant to individuals and groups regarding specific health-related issues.  For more information please contact the Public Health Nurse for our school at The Regional Municipality of Halton (905-825-6000).


Child & Youth Counsellor

A Child Youth Counsellor is scheduled to assist Queen of Heaven students as required.  For more information, please contact the School Office.


Grade 7 Immunization Program

Once again, the Halton Regional Health Department is providing Hep B and Men C Immunization for all grade 7 students.  The free vaccines will be offered to all grade 7 students not previously immunized against these.  Immunization will be through school-based clinics administered by Health Department staff.


Recess Breaks

Recess breaks are an important part of a child’s daily learning and school routine.  Except in extenuating circumstances, all students are required to go outside for recess. Please note that if you feel your child is not well enough to go outdoors for recess, then they may not be well enough to attend school. We are not able to provide supervision for these students.


Playground Safety

 Please watch for loose clothing, hoods and scarves which can get caught on playground equipment or fences.  Watch also for drawstrings on hoods, hats and jackets; as well as mitten cords and items placed around the neck on a string.  These can all strangle a child!  Let’s teach our children to play safely.


School Yard Supervision

 Supervision of the school playground is provided 15 minutes before the beginning of classes in the morning, during recess and lunch periods during the school day and 15 minutes after dismissal at the end of the school day.


Weather Conditions

Please note that we follow the Halton Catholic District School Board Policy for all inclement weather recess requirements. Please consult the HCDSB website for information and specific details.



 Student Safety Program 

Although we want to maintain a welcoming environment at Queen of Heaven School, the safety of your children is our primary concern. Therefore, we have implemented safety measures in accordance with Board policy that promotes student safety while at school.

The following safety measures will be put into place at Queen of Heaven:

  • All staff, including Board representatives, wear photo I.D. badges so that children will know they belong to the school.
  • Anyone coming into the school building for any reason is requested to report to the office.
  • Visitors will be issued a visitor’s badge before going into the school.
  • Parent volunteers are also provided badges at the office.
  • Students are instructed not to talk to strangers in or around the school who are not wearing an identification badge and to report it immediately to their teacher.
  • As a safety precaution, only the front exterior doors are accessible. To be allowed access into the building, visitors must ring the door bell to page the school office.
  • Students are instructed to immediately report any suspicious individuals to school staff.
  • Parents are encouraged to instruct children who walk home from school to be familiar with area Block Parents and Neighbourhood Watch families and to know important emergency contact phone numbers.



All visitors to the school (including parents) are required to report to the office, sign in, and wear a visitor’s badge and sign out again before leaving. This school policy is intended to ensure a safe learning environment for our students. As such it will be strictly enforced. Your co-operation is necessary and appreciated.

Should you require release of your child for an appointment, please report to the office and your child will be paged from class.

If you are routinely picking up your child at lunchtime or at the end of the day, please wait for your child outside the school. You are requested to refrain from waiting in the halls as this causes congestion in the halls at dismissal times.


Pets are not allowed on school property during school hours

Safety measures are implemented in consultation with the Catholic School Council. Your comments and questions may be addressed to the School Principal or Catholic School Council Representatives.


Suspected Child Abuse

Provincial legislation requires all teachers and other school professionals to report any suspected child abuse to the Children’s Aid Society.

It is important to the teachers and officials of Queen of Heaven School that parents and guardians understand the awkward dilemma this may present in that many observations can cause suspicion and must be reported to Children’s Aid for investigation.

Therefore, if your child experiences noticeable bruising or marking from an accident, please explain the circumstances to your child’s teacher. In cases where a report is made to Children’s Aid, please understand that we are complying with the law in the best interest of the child.


Custody of Children

On rare occasions, we are faced with difficult situations in which non-custodial parents arrive at our school asking to visit with their child or to take their child home after school. We are best able to serve and protect the child when we are made aware of legal custody arrangements, visitation rights, and special instructions. If legal custody matters affect your family, please ensure that our office and classroom teachers are aware of custodial agreements between parents that may affect your child during school hours. We require custodial parents to provide legal documentation (court orders) for our files.



In keeping with the Board’s Policy, students may remain for lunch at the principal’s discretion.  Those who do stay are expected to follow rules of behaviour.  A note will be required on any day that you give permission for your child to leave school property. Your child will not be allowed to leave without such a note.  Please understand that this note ensures that home and school are aware of your child’s whereabouts during this time. Students must leave at 11:35 a.m. and return for class by 12:35 p.m.


Fire Drills & Lock Down & Bomb Threat Drills

Fire drills will be held at six regular intervals throughout the year. Children will be advised of the proper exit from their classroom, as well as from common areas such as the gym, library, and computer lab. Proper procedures for Lock Down are also reviewed with the students and practiced twice a year. Staff members are trained in bomb threat safety procedures and drills are conducted twice yearly.


Bicycle Safety

For the personal safety of your child and others, you are requested to ensure that your child knows bicycle safety rules and that his or her bicycle is roadworthy and conforms to local licensing.

Students who ride bicycles to school are required to walk their bicycles when on school property (including school sidewalks) and to lock their bicycles in the racks provided.

All students have been reminded that they are not to play on or near the bicycles and bike racks.

The Halton Catholic District School Board’s policy on Bicycle Safety states that, “the primary responsibility for the development of pupil awareness and for ensuring the suitability of the pupil’s bicycle concerning size, maintenance and proper equipment (bell or horn and reflector or light) rests with the parents of the pupils.”

It is a mandatory bylaw that your child wears an approved bicycle helmet for safety while riding his/her bicycle.


Bus Transportation

School bus transportation is a privilege, not a right.  If bus behaviour is poor or dangerous, the bus driver will issue a pink warning slip. You may be refused bus service.

School busses, used either for daily travel or for school trips, are to be treated with the same care as other school property.  To ensure your safety, the following rules have been established:

  1. Line up and board the bus in an orderly manner.
  2. Remain seated; keep arms and head and belongings inside the bus.
  3. Obey the driver at all times. You are not to distract the bus driver.
  4. Do not eat or drink on the bus.
  5. Only ride on the bus to which you are assigned.  You may not ride on another bus.
  6. If you miss the bus home, you must report to the office to call a parent or guardian for instructions.

Do not leave the school before you let the office know that you have missed your ride.

Due to the fact that bus space is limited, you are not allowed permission to bring a friend on your bus. Please make alternate arrangements. Use of the office phone to arrange last minute changes in travel routines will not be permitted.


Skateboards and In-Line Skates

The use of skateboards, scooters, in-line skates and heelies is prohibited on school property.



Use of student lockers are a privilege.  Lockers should be kept clean and well organized.  Lockers are school board property and may be entered by the staff at any time.

  • Locks are optional for junior and intermediate students. Students must provide their teacher with a copy of their combination.
  • Food must be removed on a daily basis.
  • The Halton Catholic District School Board and the school assume NO responsibility for the safekeeping of any items in lockers. Students should not leave money or valuables in a locker.


Valuables at School

Students are requested to NOT bring valuable personal items to school.  Electronic devices, iPods, iPads, gaming devices, special toys, etc., are not necessary to play with on school property. They may be broken or misplaced and the school will not accept responsibility for these personal items. They may be brought in to school for academic use with teachers’ and parents’ permission.


Office Telephone

The school telephone is a business phone. Students are permitted to use the phone for educational purposes or medical emergencies. Students are not permitted to use the phone to plan anything that should have been discussed previously at home, e.g., visiting a friend, staying after school for games, etc. 


Lost and Found

Articles found are stored in a lost and found box located in the front hallway and are accessible for student and parent perusal. At the end of each term unclaimed articles are forwarded to local charities. To reduce loss and avoid confusion, clothing should be labeled with your child’s name.


Personal Electronic Devices

Halton Catholic School Board Policy I-32 states:

“It is understood to include cell phones, video/camera cell phones, wireless telecommunications hybrid devices such as the Blackberry, iPhones, pagers, any camera or video camera, digital and conventional sound recording devices (digital voice recorders, I-PODs, Dictaphones, etc.), personal entertainment devices such as CD/MP3 players, miniature T.V.s, eavesdropping or listening devices and the like.  It is also understood to include newly developed devices employing any form of technology which provides any device with similar image taking, eavesdropping/listening and communications capabilities.”

Please be advised that students are not to use these items on school property or on school related activities or trips without teacher permission. We can appreciate that some of these items are for personal use and/or student safety; however, they are not necessary while on school property during school hours. At times, with teacher and parent permission, students may be allowed to use these devices to complete school assignments or activities.

HCDSB AdministratorSafe Schools