Safe Schools

Our Lady of Victory Catholic Elementary School is committed to providing a safe and healthy school environment for its students and staff. There are several policies and protocols in place to ensure your child’s safety and wellness while attending school. Please see below to familiarize yourself with our various guidelines and procedures.

Life-Threatening Medical Concerns

Parents and caregivers of children with life-threatening medical concerns/allergies, such as Anaphylaxis, Allergies, Diabetes and Asthma are reminded that in order to provide a safe environment for your child, we must receive updated and accurate medical information. Please notify the school and complete/update an Emergency Medications Protocol prior to September and return it to the school as soon as possible. Forms will be provided to you from the office and will be distributed as per the HCDSB protocol. For any other medical complications, request the appropriate form from the office.

As a school, we can never guarantee an allergen free environment, but we have strategies in place to provide a “minimized allergen environment.  One of those strategies is to remind parents, guardians and caregivers to kindly ensure that you send your child to school with peanut-free/nut-free food products to school. For this same reason, we cannot accept treats for birthdays or celebrations and monitor this very closely. We also do not allow any food or drinks on the playground for the protection of all children, especially those with allergies to bees.

RE:  Look-A-Like Products to Peanut Butter

The school board kindly requests that parents not send their children to school with look-a-like products to peanut butter.  These products claim to be so close in smell, taste and texture to peanut butter, that it is nearly impossible for students and staff to distinguish between a look-a-like product and authentic peanut butter.  We appreciate your cooperation in keeping the look-a-like products at home and preventing a mix-up of the two products, where the results could be life-threatening.

REMINDER: All medications and Epi-Pens must be secured in the Main Office, as well as a second Epi-Pen which is concealed in a hip pack on the student.

Halton Catholic District School Board Anaphylaxis Protocol:


We cannot dispense medication of any kind unless we have signed authorization by the parent, directions to be followed, and medication provided in a properly labelled container stored in a clear zip-lock bag. For safety reasons, students should not have medication at school without following the above outlined procedures. Should your child require medication to be administered at school, please contact the office for the appropriate forms. The only exception to this requirement is for children who must carry medication because of life-threatening allergies.

Kiss and Ride Procedures

The following procedures are in place for the safety of all students:

School Parking Lot – Commercial Street Entrance

  • Is for staff members and visitors who will be parking and entering the school;
  • When using the parking lot or front driveway, please proceed cautiously and at a slower speed;
  • Parents/guardians are kindly asked to park their vehicles in the parking spots available and walk to the ‘gathering area’ rather than temporarily leaving their vehicles parked alongside of the curbs;
  • Parent/guardians are asked to stay behind the pylons in the’ gathering area’ when dropping off and picking up their children before and after school;
  • Parents/guardians should not use the front Bus Loading Area between 8:40 – 8:55am and 3:25 – 3:40pm; and,
  • If you are using the front driveway or school parking lot, please do not park in front of the ramped areas or use the accessibility/handicapped parking spaces.

School Security/Visitor Protocol

All elementary schools in the HCDSB have implemented the front door buzzer and security camera protocol. In order to gain entry to the school during the regular school day, we require that visitors and volunteers enter through the front doors of the school by buzzing into the office, whereupon you will be asked your name and reason for your visit. Office staff will then activate the door and permit your access. We ask that you proceed to the office to sign in and collect a visitor’s badge.

Please note that signing in does not provide general admission to visit classrooms or other school locations. Such permission is obtained through a teacher and/or school administration, classes will not be interrupted except for family emergency situations. Help us to keep interruptions to your child’s and other students’ programs to a minimum. Co-coordinating lunches, changes to pick up information or other changes to your child’s regular routine should be organized prior to school entry, where possible.

Parents are asked to bid your children farewell and pick up children at the fenced areas. Only students and staff are to be in the schoolyard. Please remember that to another child, you are a stranger. Please note that dogs and other animals are not permitted in the school yard area at any time. The excitement of the children or the bell ringing can frighten dogs as well as lead to high anxiety levels for many of our students.


Volunteers are required to have on file at the school a current Criminal Reference Check with a Vulnerable Sector Screening before they can volunteer at any school. If you have a Criminal Reference Check on file, you are required to fill out and sign a Declaration on an annual basis.

Fire Safety

Bright yellow signs in all areas of the school indicate the closest and alternate exits in case of a fire. There will be three fire drills held in the fall term and three in the spring term. Students will leave the building as instructed following an Emergency Evacuation Plan approved by the Milton Fire Department. Your child must wear shoes at all times while in the school so that in the event that the school must be evacuated their feet will be protected.

Lock Down

Our Lady of Victory Catholic Elementary School has developed a Lock Down Procedure that is practiced twice per year – once in the fall and once in the spring. The students remain in an instructional area until lock down is completed and the location and safety of all students is verified. Lock down means that there is eminent danger in the vicinity. It means there is a person(s) in the school area that may be a threat to the safety of children, teachers and persons inside the school.

School Emergency Closure

When emergency conditions exist, such as inclement weather, school plant shutdown due to heating failure, etc., the health and safety of our children is our prime consideration. Notification of school closure during winter storms, etc. will be on the Halton Catholic District School Board website (, HSTS website (, television/radio, and when possible, by the School Connects email system commencing at 6:30 am.

If for some reason there is an early school closing, your child will be dismissed in the manner you have indicated on the Emergency School Closure Form. If you do NOT submit an Emergency School Closure Form to the school, your child will not be released until you arrive.

HCDSB AdministratorSafe Schools